Job Title:  Secretary 4, Title 1 Office

Location: Teacher Administrative Center, 3215 Cuming St, Omaha. NE 68131   

Reports To:  Director of Title 1

Work Schedule/FLSA Status: 261 Days 12 Month / 8 hours per day (Non-Exempt)

Salary Schedule: This is a full-time negotiated position. Salary grade 32E

Position Purpose:  The purpose of this position is to provide administrative support to the director and the Title 1 Non-Public School Program.

Knowledge, Skills, and Abilities:

• Answer telephone calls in a professional manner with tact and courtesy.
• Submit and track invoices for payments. 
• Work professionally with others in the office setting.
• Type correspondence and reports with accuracy.
• Sort and distribute department mail.
• Maintain accurate and confidential records and data.
• Maintain positive working relationship with fellow staff members.
• Schedule director's calendars and set up meetings.
• Prepare materials for meetings.
• Reserve locations for meetings.
• Submit requisitions.
• Submit extra duty pay requests.
• Work as part of a team.

Essential Performance Responsibilities

• High school diploma or equivalent, required.
• Experience as an administrative assistant, preferred.
• Work experience in urban school and/or central district office setting, preferred.
• Demonstrated working knowledge of OPS procedures and policies, principles and practices of the organization, preferred.
• Experience using OPS Anywhere or PeopleSoft to complete payroll and requisitioning of work materials and supplies, preferred.
• Good organizational skills.
• Ability to professionally and communicate with school personnel and the public using tact and courtesy.
• Ability to establish and maintain positive working relationships with staff and promote a team approach.
• Ability to maintain strict confidentiality and work under pressure.
• Excellent attendance and prior work record.
• Advanced skills using Office365 and applications such as Word, Excel and Powerpoint.
• Ability to effectively use a variety of technology.
• Ability to effectively communicate, verbally and in writing, using proper grammar.
• Demonstrated attention to detail in work products.
• Submit and track invoices for payments.
• Maintain accurate and confidential records and data.
• Schedule calendars and set up meetings.

Additional Duties:  Performs other related tasks as assigned by supervisor.

Equipment:  This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine.  Must always comply with OPS’s guidelines for equipment use.

Travel:  Local travel is not required.

Physical and Mental Demands, Work Hazards:

• Must be able to respond rapidly in emergency situations.
• Must have organization, time management, communication, and interpersonal skills.
• Work in an office environment.

Interrelations:

• Contact with personnel within the district and with customers and vendors.
• Works under the direct supervision of the department supervisor in order to complete day to day tasks.
• Works with a diverse population including multiple nationalities and cultures requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
• Regular attendance is important.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

• Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for position offered).
• Successful completion of a tuberculosis skin test (if required for position offered).
• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)   

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.